1. When booking your flights, consider comfort and convenience as much as cost. Smaller airports, such as SNA/the John Wayne airport is easier to manage than LAX and the service personnel will often be more accomodating and friendly. Make sure you have extra time in the big airports such as EWR (Newark) and ORD (Chicago) when making connections and going through security. Southwest not only allows you plenty of free luggage and changeable flights (so you may not need insurance), it has a Customers of Size policy that allows individuals who have difficulty in fitting in one seat to purchase a second seat in advance. After completion of the flight, they will reimburse you for that second seat. They want you to be proactive and comfortable. I applaud them for that!
2. It's nice to fly first class, but the next best option is being seated in the bulkhead seats or as close to the front as possible. You can use the first class bathrooms. It's easier to stand up and transfer a senior if there is no seat in front of him or her. Sun Country has historically held those seats for seniors/the handicapped for free. Delta also has a written policy that requires them to let you book a particular seat for a disabled person/special needs as soon as you book your tickets. You don't have to pay a fee for that reserved seat under those circumstances, even if you are just flying economy. I recommend that the senior have the aisle seat, and so do the airlines. Plan to be the first people on and the last people off the plane.
3. I often recommend that whenever possible, bring just a carry-on and a purse or briefcase. You avoid lost luggage and waiting at baggage claim. If you don't want to put your carry-on in the overhead compartment or there isn't enough room for it, you can gate check your bag and it will be outside the door of the plane when you disembark. However, be aware that airlines are more often charging for carry-on luggage. Spirit, Sun Country and Frontier will allow only a small backpack that fits under a seat for free and charges for everything else. It is sometimes less expensive to pay for a large checked bag than a carry-on. Check the airline's policies. If you have a direct flight, you generally don't have to worry about losing your luggage. Another thing, it's nice to have an extra, empty duffle or other bag along, just in case you buy a bit of stuff or if your senior has poor or inadequate luggage.
4. I recommend bringing the following in your carry-on or purse:
*identification (current and easily reachable; I always take both my license and passport)
*medications (enough in a pill box to last the trip plus extra days in case of a delay)
*a change of clothes (a flight attendant spilled tea all over me on an international trip ...)
*an empty water bottle (you can fill it up at the water fountains after security and before you board)
*something to read or watch (computers are limited on take-offs and landings)
* a micro-fiber towel (it packs small and doubles as a blanket, wrap or pillow)
*an eye mask and earplugs (such as Mack's AquaBlock ultra soft plugs), especially good for international flights and noisy hotels
*currency local to your destination (Wells Fargo customers can get popular currencies at the teller or pre-order unusual currency) so that you don't have to find money after a weary flight
*a snack (in case turbulence delays on-board food service) and mints/gum (clears ears)
5. If you have your own wheelchair or walker, it can be gate-checked. You'll need to get a tag from the gate agent before you board. When you book the tickets, make sure the airline knows you have your own chair or want to use one of theirs to get to and from the gate. If you can't do it easily on line, call the airline. Airlines also have "aisle chairs" for folks who can't walk onto the plane at all. Know how to transfer your senior, have plenty of time to do so, and let the airport personnel know if there is a special procedure for your particular senior.
6. If you want to use an airport wheelchair, some airports require that you use their wheelchair assistants, some don't. For those that do (often the big ones, for example, ORD/Chicago), have your driver drop you at the handicap entrance closest to your airline and inside you will need to show your boarding passes for assistance. That aide stays with the airport wheelchair you are using all the way to the gate. On arrival, the aide will often take you all the way to baggage claim or the parking lot. I generally tip airport helpers $5 to $10, depending on the effort needed.
7. Going through security: If your boarding pass says TSA Pre-Approved, just go straight to the fast lane. If you are traveling with a senior who is in a wheelchair or is otherwise unwilling to go through the long line, use the special needs line. Wheelchair users do not have to get out of the chairs to go through security, although it is sometimes faster to get up and walk through if you can. Otherwise be prepared to be swabbed like crazy. Seniors do not have to take off their shoes, light jackets or jewelry. If you have thickened liquids and/or liquid medications that exceed the 3.4 ounce limit on liquids, bring a medical note or at least let the TSA people know before you put it through the scanner. If you don't have pre-approval and you are using a carry-on, put your bottles of liquids in one quart size bag. The size of the bottle matters, not how much is left in it. A 6 ounce bottle of cologne won't make it even if there is only an ounce left. Semi-liquids also often won't make it, such as jellies or yogurt.
8. Driving/Car Rentals: Waze is a great app for navigating (it sometimes indicates crashes and speed traps ahead). AutoSlash.com has terrific rental rental car prices and if you use their tracker, will let you know if the price goes down before the trip so you can re-book. Hertz is especially senior-friendly and reliable. If don't want to leave your senior at the terminal or take him/her on the shuttle while you return your rental, go directly to the Hertz return line and have a rental agent drive you all back to the terminal. Hertz's program is called Quick Ride, and they have never charged for it (so I do tip them). Your senior doesn't have to leave the car and the luggage stays with you until you get to the terminal. You may want to phone Hertz's direct, local number to make sure they will have the personnel available.
9. Hotels vs. VRBOs/Airbnb: Hotels are more reliable as far as parking and accessibility. LaQuintas take dogs, and more hotels are getting pet-friendly all the time. I like VRBO/Airbnb for affordability, kitchens and option to have a common space to share with your senior. They are good for multi-night stays and groups. But beware; some hosts will look for any excuse to keep your deposit and may not have the best safety features, much less staff to step in when there is a problem.
10. Incontinence products are a good idea, just in case. Bring them along since you may have a hard time finding them in the airport. Look for companion care bathrooms located available in most airports. If your senior can't use the bathroom on the plane and you are concerned about leakage, bring a chux or waterproof pad to keep your senior (and the next passenger) comfortable. The microfiber towel may come in handy for that.
11. If you are traveling with someone with vision loss, it's helpful to wear light-colored clothes and a bright scarf or other accessory through airports and dark hotel hallways.
12. Finally, I learned in the UK that a caregiver who is accompanying a senior is called a "carer" and tickets to many of the castles, museums and other attractions are free. That fact is rarely advertised: you have to go up to the ticket window and ask nicely. Your senior will pay the "concession" price only and the agent is likely to put you both at the head of the line. So don't bother buying discount tickets in advance. The attraction, such as the Scottish castles, also often have free mini vans that senior and disabled people can take to the top of the hill so that you only have to walk down. The San Diego Zoo has a similar senior-friendly policy (free tickets for caregivers and a pager to call for transportation). Here's to hoping the trend goes international!